The Job:
- Offer technical and administrative support, including tasks like handling routine correspondence, word processing, data entry, and drafting standard letters and memos as needed.
- Provide guidance and assistance to direct reporting employees, which may involve task allocation and personal instruction for training.
- Coordinate the purchase of office supplies and maintain office facilities.
- Ensure timely and organized filing and records management for compliance and auditing purposes.
- Maintain and update electronic and hard copy filing/database systems, creating new records as necessary.
- Assist in managing diaries and appointments for the Directors.
- Establishing new staff members in the Timekeeping system, handling data entry, and overseeing queries.
- Approve timesheets promptly on the timekeeping system.
- Ensure adherence to legislation, regulations, and standards pertaining to payroll, employee matters, industrial issues, work cover, and taxation requirements.
- Maintain records of stock movements.
- Conduct stock checks and ensure adequate stock and supply levels to maintain business operations smoothly.
- Keep the Asset Register current and accurate.
- Handle tasks such as arranging travel bookings and itineraries, scheduling appointments, screening telephone calls, responding to invitations, organizing internal meetings, and recording minutes of such meetings.
Requirements :
- Bachelor’s degree or equivalent.
- Proven experience as a Virtual Assistant or in a similar administrative role.
- Strong communication skills (written and verbal).
- Display meticulous attention to detail
